Microsoft Outlook Shortcuts
Microsoft Outlook shortcuts or hotkeys as they are often known, are the best way to save time using outlook. Once you pick up a couple of them and apply them you’ll see what I mean about time savers. Plus if you work in Outlook often, and most of us do, then you’ll come to appreciate the easy way to navigate the application as well as be more efficient in your work. Shortcuts are just a great idea the only challenge is memorizing the ones you’ll use often. Learn a few, ignore a few, but experiment with these Outlook shortcuts/ hotkeys and you will, no doubt agree that these are one of those good things to know.
RESULTS | SHORTCUT |
Dial a contact ph. # | Ctrl + Shift + D |
Go to different folder | Ctrl + Y |
Go to search | Ctrl + E |
search include current folder | Ctrl + Alt + K |
Search subfolders | Ctrl + Alt + Z |
Advanced find | Ctrl + Shift + F |
Create search folder | Ctrl + Shift + P |
Mark as not junk | Ctrl + Alt + J |
Print item | Alt + S |
Delete an item | Ctrl + D |
Copy an item | Ctrl + Shift + Y |
Move an item | Ctrl + Shift + V |
Cancel | Esc |
Move to File tab | Alt + F |
Move to Home tab | Alt + H |
Move to Send/Receive | Alt + S |
Move to Folder tab | Alt + O |
Move to View tab | Alt + W |
Activate selected command on a ribbon | Enter |
Expand or collapse ribbon | Ctrl + F1 |
Help | F1 |
Turn on editing in a field | F2 |
Show tde Find Bar | F3 |
Search for text | F4 |
Check Spelling | F7 |
Find a contact | F11 |
Switch to calendar | Ctrl + 2 |
Switch to contacts | Ctrl + 3 |
Switch to tasks | Ctrl + 4 |
Switch to notes | Ctrl + 5 |
Switch to folder list | Ctrl + 6 |
Switch to shortcuts | Ctrl + 7 |
Switch to next message | Ctrl + period |
Create new email | Ctrl + Shift + M |
Flag for follow up | Ctrl + Shift + G |
Forward message | Ctrl + F |
Send a message | Ctrl + enter |
Reply to a message | Ctrl + R |
Reply all to a message | Ctrl + Shift + R |
Check new e-mail | Ctrl + M or F9 |
Open message | Ctrl + O |
Mark as read | Ctrl + Q |
Go to search box | Ctrl + E |
Change folder | Ctrl + Y |
Forward as attachment | Ctrl + Shift + F |
Display tde current week in Calendar | Alt + – |
Display tde current montd in calendar | Alt + = |
Change tde number of days displayed | Alt + any number 1 – 10 |
Create a meeting request | Ctrl + Shift + Q |
Create a task request | Ctrl + Shift + U |
Find message or otder item | Ctrl + E |
Check names | Ctrl + K |
Switch to Inbox | Ctrl + Shift + I |
Next item | Ctrl + period |
Previous item | Ctrl + comma |
Create a new appointment | Ctrl + Shift + A |
Create new journal entry | Ctrl + Shift + J |